Hybrid meetings
Hybrid meeting space in Madison that works the first time
A 12-seat boardroom with a 75-inch display and a wide-angle webcam, from $50 an hour, for the board meeting where three people are remote. Or a hall with projection and sound for the hybrid all-hands. Plug in your laptop, open the call, start.
1118 East Washington Ave, Madison · Free parking
Why it works here
The remote people can actually see and hear the room
Most hybrid meetings fail on two things: a laptop camera pointed at three faces and a speakerphone that picks up the HVAC. Our boardroom has a wide-angle webcam mounted above a 75-inch display, so the remote side sees the whole table, and a room microphone so they hear whoever is talking, not whoever is closest.
Plug in and go
One cable to your laptop. Zoom, Teams, Meet, whatever your organization uses; the room is the camera and the screen.
Quiet by design
It's a music building. The rooms were built to keep sound where it belongs, which turns out to matter a great deal for a conference call.
Test it before you book
Come in for a 20-minute tour and open a call on your own laptop. If it doesn't work the first time, don't book it.
Rooms for hybrid
Two rooms, two kinds of hybrid meeting
Conference Room
The hybrid board or leadership meeting. 75-inch display, wide-angle webcam, room mic, natural light, a big table. Book by the hour.
See the boardroom →Peterson-Jenks Hall
The hybrid all-hands or town hall. Projector, screen and sound system; bring a camera operator or ask us about a sound technician at $50/hr.
See the hall →Both rooms include Wi-Fi, projector or display, microphones and free parking in the rate. See all rooms and rates.
Good to know
Before your hybrid meeting
- ✓Bring the laptop that will run the call and any adapter it needs; we have HDMI and USB-C.
- ✓Arrive 15 minutes early to open the call and check audio with one remote participant.
- ✓Put the remote participants on the big screen and the slides on a second laptop, or alternate; don't try to do both on one screen.
- ✓For halls, book a sound technician if you have more than one presenter or want the remote feed recorded.
Is the Wi-Fi fast enough for video?
Yes. A hybrid call in the boardroom and a training upstairs don't fight each other.
Can we record the meeting?
Record through your own platform (Zoom, Teams and Meet all record to the cloud). For a hall event, a sound technician can give you a clean audio feed.
What if we only need two hours?
The boardroom has no minimum. Book two hours, pay for two hours.
Book the boardroom by the hour
Send your date and hours for an all-in quote within one business day, or come test the webcam yourself on a 20-minute tour.